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Deciding to Participate

Last modified at 2/6/2015 11:46 AM by Michael J LEEFERS

Deciding to Participate: A Guide for Decision Makers


About CalShare: CalShare is UC Berkeley's implementation of Microsoft's Office SharePoint Server 2013. SharePoint is an integrated collection of technologies that allows one to easily create, manage and build collaborative web sites. In addition CalShare offers content collaboration, strengthens security, and extends interoperability across Windows, Apple, and other platforms.

Management: When your department requests a CalShare Site, your Site Administrator can customize the content and layout of sites to ensure that site members can access and work with important and relevant information. Member participation can also be monitored and moderated when necessary. Security and task responsibilities are both flexible and easily accessible. Well-designed lists and entire sites can be saved as templates and reused by individuals, teams, or business units across an organization.

Features: CalShare allows you to create Web sites for information sharing and document collaboration, to increase your individual and team productivity. CalShare sites take file storage to a new level, providing communities for team collaboration and empowering users to collaborate on documents, tasks, contacts, events, and other information. Team and site managers are enabled to easily manage site content and user activity. The environment is designed for easy and flexible deployment, administration and application development.

Interoperability: CalShare allows users working on multiple platforms and using various browsers the ability to easily view, create and modify content that is stored in a centrally accessible location.

Security: CalShare offers a layered security approach that is perfect for Restricted and Sensitive data. The servers are all located in UC Berkeley's new State of the art Data Center which offers several layers of physical security. With  additioanal Disaster Recovery server located ad UCSD. Site Administrators have several ways of securing data on CalShare. They can add individual users, create Security Groups within CalShare and even leverage Groups that may have already been created in Calnet Active Directory. They can set access levels on who can read, edit or upload files, and restrict sensitive areas while offering global access to others. Plus unlike standard file shares all data in transit between the user’s computer and the servers utilizes 128bit encryption.

How Much Does it Cost? The current cost for a CalShare is located on our IST Service Catalog click here. Included in this cost 1GB of storage, and a 1 hour orientation. Additional storage is available in 1 GB increments. Additional consulting is available at current hourly recharge rates.

Who Can Use It? Anyone with a CalNetID or an account in Campus Active Directory can access CalShare.  All licensing is currently covered under the Campus Microsoft Software Agreement, all client access licenses (CAL) to connect to resources hosted on CalShare are covered, even if you're connecting from a Macintosh, Linux, Unix or any other OS.  If you are working with users outside UC Berkeley that do not have CalNet Accounts, you can use the CalNet Guest account tool, more information on using it with CalShare can be found here Guest Access.  Access to CalShare by these users is also currently covered by the Campus Microsoft Software Agreement using the Server Side and Internet Facing Licenses. Calshare is also leveraging Active Directory Federated Services offer by the CalNetAD Team.  With this techhology CalShare has the ablity to  federate with other UC's or institutions and leverage their authentication systems.